Academic Records

General Rule for Any Request of Academic Records
(As provided in the Handbook of SUC Registrars)

The student concerned shall personally request for his/her Academic Record. In the event that he/she cannot do it personally, he/she may authorize a proxy to do the request. The proxy is obliged to submit a letter of authorization to the in-charge of the request and present his/her identification card (ID).

"As a rule, the concerned student should present a duly signed clearance for any request made at the Office of the Registrar."

"Records or grades maybe released to parents or guardians without prior approval of the student concerned if he is still a minor or has not yet been emancipated from parental authority."

"Transfer of Credentials" is issued to student who wishes to transfer to another school, and is issued only once. But when a student who was not able to use his/her Transfer of Credentials to another school and wishes to return to the Institute is required to surrender the said documents issued to him/her.

Issuance of Diploma

The diploma of a graduated student is issued only ONCE. The usual documentary stamp is required to be affixed and duly canceled. For a lost diploma, a second copy is no longer issued, rather, a certification to that effect certified that the student had graduated and had already received his/her diploma.

A machine copy of the diploma maybe issued, but the party concerned should execute an affidavit before a notary public, stating the circumstances of loss or damage, However, the word "machine copy" should be indicated on the lower right hand portion of the document and signed by the Institute Registrar.

Release of records upon payment of required fees is done in one (1) week.

For More Information, please contact us:

Office of the Registrar
Administration Bldg.,
Caraga State University - Main Campus Ampayon,
Butuan City
8600 Philippines
Telephone Numbers: (085) 342-4881